HIPAA Notice

HIPAA Website Privacy Policy

Effective Date: June 1, 2025

Websites Covered

This policy applies to all content and forms on the following websites:

This includes all subdomains, online scheduling pages, contact forms, and integrated tools.

Use of the Websites

Our websites allow users to:

  • Request or book appointments
  • Contact our team
  • Learn about services and providers
  • Access new patient forms and patient portals

We do not collect or store detailed medical records or treatment history through general website use.

Collection of Information

We may collect:

  • Contact details you voluntarily submit (name, email, phone)
  • Technical data such as browser type, IP address, and visited pages

No Protected Health Information (PHI) is stored unless submitted via a secure, HIPAA-compliant form.

Protected Health Information (PHI)

PHI includes any health-related data that identifies you. If you enter PHI using tools such as Dentrix Ascend or Jarvis Scheduler, it is encrypted, securely transmitted, and stored in compliance with HIPAA regulations.

Use and Disclosure of PHI

Your PHI may be used for:

  • Scheduling and treatment coordination
  • Billing and insurance
  • Internal operations and patient support

We do not sell or share your PHI for marketing purposes without written authorization.

Third-Party Services

We may use HIPAA-compliant third-party services including:

  • Dentrix Ascend – patient scheduling, forms, and treatment coordination
  • Jarvis Analytics Scheduler – appointment management

Cookies & Analytics

We may use cookies or analytics tools (like Google Analytics) to improve site performance. These tools do not collect or store PHI. You may disable cookies in your browser settings.

Your HIPAA Rights

You have the right to:

  • Request access to your health records
  • Request corrections
  • Request a list of disclosures
  • Request communication preferences
  • File a privacy-related complaint

Contact us below to exercise your rights.

Data Security Measures

We use administrative, technical, and physical safeguards including:

  • SSL encryption
  • Secure HIPAA-compliant hosting
  • User authentication and access controls
  • Ongoing audits and compliance monitoring

Contact – HIPAA Privacy Officer

AP Dental Center – Privacy Officer
231 Border Street, Boston, MA 02128
Phone: 617-315-1515
Email: compliance@ap.dental

Policy Updates

This policy may be updated periodically. Any changes will be posted on ap.dental and apdentalcenter.com with an updated effective date.

Disclaimer

This policy is for informational purposes only and does not constitute legal advice. Please consult with legal counsel to ensure your specific HIPAA compliance obligations are met.